Privacy Policy

Obnexo ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect personal data when you visit our website, request an Obnexo Sheet, connect a copied Sheet, or separately choose to receive marketing emails.

1. Who we are

Obnexo is a UK-focused software service designed to help accounting and finance teams track Companies House deadlines and related compliance obligations.

• Company / operator:
• Country: United Kingdom
• Privacy contact email:

2. What data we collect

When you use our website or Obnexo Sheet setup, we may collect:

• Work email address and optional practice name
• Short-lived setup intent, setup-email delivery status, and security/audit events
• Account, copied-spreadsheet installation, template version, and connection metadata
• Company numbers and compliance data that you choose to refresh through the Sheet
• Technical data, such as:
  • IP address
  • Browser type and version
  • Device and operating system
  • Approximate location (country-level)

We do not collect payment details, special category data, or unnecessary personal information.

3. How we collect data

We collect data directly from you when you enter your email address, and automatically through normal website operation (for example logs and security tooling).

4. Why we use your data (legal basis)

You can withdraw your consent at any time by using the unsubscribe link in our emails or by contacting us.

5. How we use your data

We use your data to:

• Create or refresh a 24-hour Sheet setup intent
• Send operational setup instructions and validate the active copied Sheet
• Support recovery and explicit replacement of a lost or superseded Sheet
• Send marketing only after a separate optional request and email confirmation
• Maintain the security and reliability of our website

We do not sell your personal data.

6. Who we share data with

We may share your data with trusted service providers who help us operate Obnexo, including:

• Transactional email providers for Sheet setup and operational messages
• MailerLite, only for separately requested marketing double opt-in and newsletters
• Google, where you choose to copy and use the Google Sheet template
• Hosting and infrastructure providers (for website hosting, security, and performance)

These providers process data on our behalf and are contractually required to protect it.

7. International data transfers

Some service providers may process data outside the UK or EEA. Where this happens, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections.

8. How long we keep your data

We keep personal data only for as long as necessary. Setup intents normally expire after 24 hours. Account, installation, security, and delivery records may be retained while needed to operate, secure, support, or audit the beta. Optional marketing data is retained until:

• You unsubscribe, or
• We determine it is no longer needed for the stated marketing purpose

You can request deletion at any time.

9. Your data protection rights

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact:

10. Cookies and analytics

We may use essential cookies and similar technologies required for the operation and security of the website.

If non-essential cookies or analytics are introduced, we will explain this clearly and obtain consent where required.

11. Data security

We use appropriate technical and organisational measures to protect personal data, including encrypted connections (HTTPS), restricted access, and reputable infrastructure providers.

12. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.

13. Contact us